The Artist Admin Stack: Must-Have Digital Tools for Music Makers
Hey Bestie!
If you're a music artist looking to get organized, streamline your workflow, and position yourself for real opportunities like sync licensing, you need more than just talent — you need systems. In this post, we’re breaking down the Artist Admin Stack: the essential digital tools every modern musician should be using. From project management and file storage to merch, marketing, and metadata, we’ll walk you through the platforms that help you show up like a pro — even without a label behind you.
Whether you're trying to stay consistent, land placements, or just stop drowning in scattered files and forgotten ideas, this guide is built to help you actually move.
1. DISCO — Sync Licensing & Catalog Management
What it does: DISCO is a cloud-based platform built by music supervisors for music supervisors, making it ideal for organizing your music with rich metadata, playlists, track versions, and pitch-ready pages. Check it out here.
Why it helps: It streamlines sync pitching—label, supervisor, or publisher sees your clean, searchable catalog and can stream/download instantly. Suddenly, you're presenting like a pro—even without representation. It also supports secure collaboration and tracks who’s accessed what .
2. Bandzoogle — Your Artist Website & Direct‑to‑Fan Store
What it does: Bandzoogle is an all-in-one musician website builder, hosting your site, selling digital downloads, merch, tickets, and even hosting crowdfunding campaigns—no coding required . Check it out here.
Why it helps: Thousands of artists vouch for it because it’s built for musicians—not generic web builders . You get responsive templates, SSL security, deep music integrations (ID3, audio hosting), and commission-free sales, so you keep more of your earnings.
3. SubmitHub — Curated Promotion & Playlist Pitches
What it does: SubmitHub allows you to pitch to vetted bloggers, Spotify curators, YouTubers, and more, offering feedback and exposure opportunities on your timetable. Check it out here.
Why it helps: It gives visibility to curators with real reach—not random playlist farms. Premium submissions help highlight feedback, while free tools allow you to vet targets and avoid bot-driven lists . Get strategic, not scattershot.
4. Canva | CapCut — DIY Visuals & Promo Content
What it does: These intuitive tools help you create stunning graphics (Canva) and polished video clips (CapCut) to support music drops, social promotion, and fan engagement.
Why it helps: Artists today need to be visual storytellers, and simple tools mean you can stay consistent—without hiring a full-time designer or editor.
5. Analytics & Engagement Tools
What it does: Tools like Spotify for Artists, Chartmetric, Google Analytics, and Meta Business Suite help you track who’s listening, where they’re from, which posts land, and what content converts.
Why it helps: Data grounds your decisions. Drop the guesswork and lean into content that actually works, rather than what “feels” right.
Why This Stack Works as a System
Plan in Clickup or Trello – Organize releases, content, and promotions.
Store & pitch via DISCO – Sync‑ready catalogs with analytics.
Sell through Bandzoogle – Keep full control of your revenue.
Promote with SubmitHub – Curated pitch + feedback cycle.
Create visuals in Canva/CapCut – Design and video tied to release calendar.
Track results in Analytics tools – Feedback loop informs your next creative move.
This stack melds creativity and clarity—it honors your artistry and your hustle. It replaces scattered chaos with a streamlined workflow built for modern independent artists. It’s not about doing more—it’s about doing smarter.
Not sure where to start or which tools are right for you?
Send me a message — I’ll help you break it down based on your workflow, your goals, and the energy you actually have.
Let’s build a system that fits you.
Stay Focused,
LuLu 🩷
This bundle combines the full Productivity Realignment Kit ebook with a pre-recorded masterclass to help you build a flexible, visual system that supports your energy, creativity, and follow-through.
You’ll get:
The PRK Ebook — a step-by-step guide to weekly resets, mood-based planning, visual task structure, and self-delegation strategies
The Masterclass — a video walkthrough of the system in action, with planning examples and real-time guidance
Perfect for creatives, founders, and neurodivergent thinkers who need structure without rigidity.
Set up your system in under an hour — and use it for life.
Delivered instantly as a downloadable PDF + video access link
Includes lifetime access to both
